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Understand Employer Responsibilities

There are rules to follow when having employees. Make sure you know all the state and federal guidelines before accepting applications. 

Before hiring potential employees, you’ll need to create a plan for paying employees. Follow these steps to set up payroll:

  • Get an Employer Identification Number (EIN)
  • Find out whether you need state or local tax IDs
  • Decide if you want an independent contractor or an employee
  • Ensure new employees return a completed W-4 form
  • Schedule pay periods to coordinate tax withholding for IRS
  • Create a compensation plan for holiday, vacation and leave
  • Choose an in-house or external service for administering payroll
  • Decide who will manage your payroll system
  • Know which records must stay on file and for how long
  • Report payroll taxes as needed on quarterly and annual basis
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The IRS maintains the Employer’s Tax Guide, which provides guidance on all federal tax filing requirements that could apply to the obligations for your small business. Check with your state tax agency for employer filing stipulations.   

Labor Laws - protect workers’ rights and your business

You must also comply when terminating an employee, laying off workers, or downsizing the company.